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MINOT STATE DRUG TESTING POLICY

Minot State University Athletic Department

Drug & Alcohol Education and Testing Program

The Athletic Department at Minot State University is concerned with the health, safety, and well-being of the student-athletes who participate in its programs and represent the university in competitive athletics. Substance abuse is one of the most important issues facing athletics and society today. The use of illegal drugs, misuse of legal drugs and dietary supplements, use of performance-enhancing substances, and misuse of alcohol are inconsistent with the standards expected of student-athletes at Minot State University. This kind of substance use and abuse in sport can pose risks to the student-athlete’s health and negatively affect their academic and athletic performance. It also can compromise the integrity of athletic competition and the ideals of Minot State University.

It is our goal to provide an environment for Minot State University student-athletes that allows them to develop their individual talents so they can reach their full potential as student-athletes and citizens. It is our desire, therefore, to educate our student-athletes about the effects (both long- and short-term) of drugs, dietary supplements, and misuse of alcohol on their performance and, much more importantly, on their lives. It is our hope that our student-athletes will recognize these risks and therefore compete and live free of all dangerous substances.

This program is the Minot State University Athletic Department Drug & Alcohol Education and Testing Program, which is separate and distinct from that of the NCAA. The NCAA drug testing sanctions are not the same as those imposed under this program; however, any NCAA positive test result will also be considered a positive test under this program.

Participation in intercollegiate athletics at Minot State University is a privilege, not a right. As a condition of being permitted to participate in Minot State University’s athletics program, ALL student-athletes (including red-shirts, medical red-shirts, and student-athletes who are academically ineligible), individuals on scholarships, and all those currently receiving compensation from the athletic department, must comply with this policy and all other applicable requirements and procedures. This includes complying with and consenting to the drug education program, random and reasonable suspicion drug testing procedures and requirements, and signing the Student-Athlete Consent Form indicating their understanding and voluntary consent to these requirements and procedures. Failure to consent to and/or comply with the requirements of this program shall result in the student-athlete’s immediate removal from athletic participation, immediate cancellation of current athletic aid, and ineligibility to receive athletic aid in subsequent years.

  1. To adhere to NCAA, conference, and university policies, rules, and procedures regarding legal or illegal drug use by student-athletes. 
  2. To disseminate information and educate student-athletes about problems associated with drug and alcohol abuse. 
  3. To deter student-athletes from using illegal drugs and alcohol. 
  4. To identify student-athletes who are using illegal drugs or abusing alcohol or other legal drugs and provide avenues for remediation. 
  5. To assure all student-athletes, parents, and university officials that the Minot State University Athletic Department is committed to providing a drug-free environment for the conduct of all athletic programs. 
  6. To protect the reputation and integrity of the Minot State University intercollegiate athletics program. 

Prohibited Substances 

Performance-Enhancing Drugs: Performance-enhancing drugs (PEDs) are medically harmful and are expressly prohibited by Minot State University and the NCAA. State and federal laws also prohibit the sale, distribution, and/or use of many of these substances. PEDs include steroids and other anabolic agents identified on the NCAA Banned Drugs list or agents used to block/mask detection. Examples of blocking/masking agents are included on the NCAA Banned Drugs list in Section (d): Diuretics. Student-athletes who take these substances are not only endangering their own health and safety but are also jeopardizing the health and safety of the student-athletes with whom they participate. 

Social Drugs (e.g., street drugs): Social drugs (e.g., marijuana, amphetamines, opiates, ecstasy, etc.) have the potential to cause harm and dependence. The use of these drugs may impair performance and reaction time, possibly resulting in injury to the student-athlete or others during an athletic activity. Social drugs are medically harmful and are expressly prohibited by Minot State University and the NCAA. State and federal laws also prohibit the sale, distribution, and/or use of many of these substances. Socially used drugs that are banned by Minot State University and the NCAA are identified on the NCAA Banned Drugs list. Student-athletes who take these substances are not only endangering their own health and safety but are also jeopardizing the health and safety of student-athletes with whom they participate. 

Prescription Medication: Student-athletes who are taking medications that contain substances that appear on the NCAA Banned Drugs list must provide documented medical evidence demonstrating the need for regular use of such substances. Substances designated on the NCAA Banned Drugs list are permitted if the student-athlete has such required documented medical evidence.

Alcohol: Minot State University and its Athletics Department view the use of alcohol to be incompatible with the goals of athletic and academic excellence. Possession and consumption of alcohol by persons under the age of 21 in the State of North Dakota is illegal. Accordingly, student-athletes under the age of 21 are expected to abide by state law. Because of the potential to cause harm, student-athletes may not consume alcohol prior to practice or competition. Student-athletes are not allowed to participate in practice or competition activities if they have alcohol in their systems. Student-athletes are also prohibited from consuming alcohol during University-sponsored travel.

Dietary Supplements: Many dietary supplements or ergogenic aids contain banned substances. Often the labeling of dietary supplements is not accurate and is misleading. Terms such as “healthy” or “all natural” do not mean dietary supplements are free of banned substance or are safe to take. Using dietary supplements may lead to negative side effects such as dehydration and/or may cause positive drug tests. Student-athletes who are currently taking dietary supplements or intend to take any are required to review the product with the head athletic trainer prior to usage.

Other Substances: The NCAA Banned Substances list identifies other prohibited substances. Student-athletes are responsible for understanding that all substances listed on the NCAA Banned Drugs list are also banned by Minot State University. Minot State University reserves the right to test for substances not included on the NCAA Banned Drugs list and to test for substances at cut-off levels that may vary from the NCAA testing protocol.

 

CLICK FOR MORE INFORMATION REGARDING NCAA BANNED SUBSTANCES

 

Testing Options

Student-athletes may be selected to participate in any or all drug testing methods defined as follows: 

• Random testing

• Team testing

• Reasonable suspicion testing 

• Re-entry testing

• Follow-up testing

Random Testing: Randomly selected individuals may be subject to drug and alcohol testing at any time. A computerized system or similar mechanism may be used to select student-athletes for testing on a random basis. 

Team Testing: An entire team could be subject to drug or alcohol testing at the request of the head coach or Director of Athletics.  In order to ensure the health and safety of student-athletes initially reporting for practice or during the academic year, and also to ensure student-athletes will not be disqualified from NCAA championships, Minot State University is permitted to select an entire team for testing. 

Reasonable Suspicion Testing and Past Positive Results: Reasonable suspicion is intended to target situations when there are objective facts or specific occurrences that support the conclusion that a student-athlete may be using prohibited substances. Reasonable suspicion may also be triggered by a previous positive test within the preceding 12 months or any positive test during the student-athlete’s enrollment at Minot State University.

Re-entry Testing: A student-athlete who has had his or her eligibility to participate in the intercollegiate athletics program suspended as a result of a drug and/or alcohol incident will be required to undergo re-entry testing prior to regaining eligibility. 

Follow-up Testing: A student-athlete who has returned to participation in intercollegiate athletics following a positive test under this policy will be subject to follow-up testing throughout the remainder of their athletic eligibility. Testing will be unannounced and will be required at a frequency determined by the Director of Athletics or designee.

Testing Process

Upon notification by the Head Coach, Director of Athletics or designee, or Head Athletic Trainer, the student-athlete must present him- or herself at the specified collection site and at the designated time for testing. A designated outside agency will administer all drug tests under the supervision of the head coach or designee. All individuals responsible for specimen collection will be employed by the designated outside agency.  Only those persons authorized by the institution will be allowed in the collection room.

  1. When arriving to the collection room, the student-athlete will provide photo identification, or a client representative will need to identify the student-athlete. 
  2. The student-athlete will work with the testing collector to complete the necessary information before proceeding with the specimen collection process.
  3. The student-athlete will select a specimen collection beaker from a supply of such and provide a urine specimen.
  4. The testing collector will reasonably observe the furnishing of the urine specimen to assure the integrity of the specimen.
  5. The student-athlete will be responsible for keeping the collection beaker closed and controlled.
  6. If the specimen is incomplete, the student-athlete must remain in the collection room until a proper sample is completed. During this period, the student-athlete is responsible for keeping the collection beaker closed and controlled.
  7. If the specimen is incomplete and the student-athlete must leave the collection room for a reason approved by the testing collector, the specimen must be discarded. 
  8. Upon return to the collection room, the student-athlete will begin the collection procedure again.
  9. Fluids and food given to student-athletes who have difficulty providing a sample must be from sealed containers (approved by the testing collector), opened and consumed in the collection room. These items must be free of any other banned substances.
  10. If a student-athlete is suspected of manipulating specimens (e.g., via dilution, substitution), the testing collector will collect another specimen from the student-athlete.
  11. Once the testing collector has determined the specimen is sufficient and has an amount necessary for testing, the sample will be processed and sent to the laboratory.
  12. The student-athlete is then released by the testing collector.
  13. If the laboratory determines that a student-athlete’s sample is inadequate for analysis, another sample may be collected at the discretion of the institution.

Effect of Positive Results

The following sanctions will be those typically imposed by Minot State University in the administration of the Policy. In all cases, however, Minot State University reserves the right to act in what it believes to be the best interests of the student-athlete and the university. The Director of Athletics may impose sanctions commensurate with the facts and circumstances of each case.

Level 1 Violation

Examples: minor in possession, impermissible consumption of alcohol on campus

  • The Director of Athletics and/or designee will meet with the student-athlete to discuss violation, give written notification to the student-athlete of the intention to impose sanctions, the nature of the sanction, reasons for the proposed action, and the right of the student-athlete to request a hearing.
  • The Director of Athletics and/or designee will advise the student-athlete of mandatory substance abuse counseling. The substance abuse counselor shall determine the length and manner of counseling.
  • The student-athlete will be required to complete community and/or department service hours.

Level 2 Violation

Examples: 2nd alcohol offense within the same year, 1st illegal or banned substance offense

  • The Director of Athletics and/or designee will meet with the student-athlete to discuss any test results, give written notification to the student-athlete of the intention to impose sanctions, the nature of the sanction, reasons for the proposed action, and the right of the student-athlete to request a hearing.
  • The Director of Athletics and/or designee will advise the student-athlete of mandatory substance abuse counseling. The substance abuse counselor shall determine the length and manner of counseling.
  • The Director of Athletics and/or designee may notify the student-athlete’s parents/legal guardians in writing of the known facts concerning the violation and of the conditions to be imposed in response thereto.  Such notification may also occur via a conference call with the head coach and/or student-athlete present.
  • The student-athlete will submit to drug or alcohol testing on a schedule to be determined by the Director of Athletics and/or designee.
  • The student-athlete will be suspended from participation in competition for a minimum of 10% of the applicable sport season. Suspensions will be rounded to the nearest whole number (i.e. 2.5 competition dates will be rounded to 3 competition dates). If less than 10% of the sport season remains, the suspension will be carried into the subsequent season until the suspension is satisfied.
  • The student-athlete may have his or her athletic aid reduced or cancelled.
  • The student-athlete will be required to complete community and/or department service hours.

Level 3 Violation

Examples: 3rd cumulative alcohol offense, 2nd cumulative illegal or banned substance offense, DUI/DWI.

  • The Director of Athletics and/or designee will meet with the student-athlete to discuss any test results, give written notification to the student-athlete of the intention to impose sanctions, the nature of the sanction, reasons for the proposed action, and the right of the student-athlete to request a hearing.
  • The Director of Athletics and/or designee will advise the student-athlete of mandatory substance abuse counseling. The substance abuse counselor shall determine the length and manner of counseling.
  • The Director of Athletics and/or designee will notify the student-athlete’s parents/legal guardians in writing of the known facts concerning the violation and of the conditions to be imposed in response thereto.  Such notification may also occur via a conference call with the head coach and/or student-athlete present.
  • The student-athlete will submit to drug or alcohol testing on a schedule to be determined by the Director of Athletics and/or designee.
  • The student-athlete will be suspended from participation in competition for a minimum of 25% of the applicable sport season. Suspensions will be rounded to the nearest whole number (i.e. 2.5 competition dates will be rounded to 3 competition dates). If less than 25% of the sport season remains, the suspension will be carried into the subsequent season until the suspension is satisfied.
  • The student-athlete will have his or her athletic aid reduced or cancelled.
  • The student-athlete will be required to complete community and/or department service hours.

Level 4 Violation 

Examples: 4th cumulative alcohol offense, 3rd cumulative illegal or banned substance offense, 2nd DUI/DWI.

  • The Director of Athletics and/or designee will meet with the student-athlete to discuss any test results, give written notification to the student-athlete of the intention to impose sanctions, the nature of the sanction, reasons for the proposed action, and the right of the student-athlete to request a hearing.
  • The athletics eligibility of the student-athlete will be cancelled at Minot State University, any existing athletic aid will be cancelled, and the student-athlete will not be eligible for renewal of any athletic aid.
  • The Director of Athletics will notify the student-athlete’s parents/legal guardian in writing of the known facts concerning the violation and of the conditions to be imposed in response thereto.
  • The student-athlete will no longer be under the jurisdiction of the Athletics Department and is not eligible for any related services.
  • The student-athlete will be encouraged to seek substance abuse counseling available to all student’s incident to their enrollment at Minot State University, but such counseling will not be initiated or supervised by the Athletic Department since the student is no longer under its jurisdiction.

Refusal of testing/treatment/counseling 

Refusal of the student-athlete to meaningfully participate and/or cooperate in the testing process, evaluation or prescribed treatment/counseling programs will result in the student-athlete’s immediate removal from the team, immediate cancellation of current athletic aid, and ineligibility to receive athletic aid in subsequent years.

Drug & Alcohol Testing Appeal Process

  1. Student-athlete may appeal either the finding of a prohibited substance or the sanction imposed as a result of a positive test.
  2. To appeal either a positive test or the sanction imposed, the student-athlete must file an appeal in writing accompanied by supporting evidence. The appeal must be filed with the Director of Athletics within seven (7) calendar days of notification of a positive test result. At the appeal, the student-athlete has the right to present his/her case and present witnesses on his/her behalf. The appeals hearing will be conducted within five (5) working days of receipt of the appeal. The appeals hearing will consist of a review of all available evidence related to the initial finding as well as new evidence or documentation provided by the student-athlete.

Appeals Panel may consist of:

  1. Director of Athletics and/or designee(s);
  2. Head Athletic Trainer;
  3. Faculty Athletic Representative; and/or
  4. Senior Woman Administrator (SWA).
  5. The Appeals Panel may: affirm the initial finding or sanction; reverse the initial finding or sanction; recommend an alternative sanction. The alternative sanction recommended by the Appeals Panel may not be harsher than the initial sanction. A written copy of the appeals decision will be provided to the student-athlete within five (5) working days of the hearing.

 

Safe Harbor

The Minot State University Athletic Department understands that there may be circumstances where an individual may feel that he or she may suffer from an addiction to drugs and/or alcohol and that he or she may wish to obtain help in overcoming this addiction. Because the student-athlete is seeking to make a lifestyle change and help themselves, it is the department’s policy to assist the student-athlete in this process. Individuals utilizing Safe Harbor will be assessed by trained professionals in order to assess the severity of the problem and subsequently make recommendations for treatment.

  1. Rules for Safe Harbor
    1. Any student-athlete who seeks assistance prior to receiving a positive test result and/or prior to being notified that he or she has been selected for testing, will be deemed to not be in violation of this policy for purposes of determining sanctions. However, the Head Athletic Trainer, in consultation with the Director of Sports Medicine and/or Team Physician, may determine that for health and safety reasons the student-athlete may need to be withheld from participation in intercollegiate practice or competition pending an evaluation.
    2. Self-referral to Safe Harbor can only be made one time during the student-athlete’s collegiate enrollment.
    3. Self-referral to Safe Harbor can only be utilized prior to the notification of an impending test. Claiming Safe Harbor after being notified of an impending test will not be honored, and should the subsequent test be positive, it will be treated as such according to this policy.
    4. The student-athlete must satisfactorily complete the prescribed substance abuse treatment program recommended by Minot State University rehabilitation counselors. Failure to complete this prescribed program successfully will result in a first positive test violation.
    5. During treatment, the Athletic Department as well as any outpatient or inpatient facility used by the Athletic Department, reserves the right to perform routine, unannounced tests. If a test reveals the existence of banned substances after a 30-day period, or if at any time a different banned substance other than the one the athlete was originally referred for results in a positive test, the student-athlete shall receive a violation of the substance abuse policy.
    6. Upon official release from a rehabilitation program, the student-athlete will be subject to random testing. If any substance is then discovered, an automatic positive test will result.
    7. Self-referral to Safe Harbor cannot be used while actively undergoing treatment for an existing substance abuse violation.
    8. Costs of treatment program will be covered by the Athletic Department while in Safe Harbor unless a violation of the Safe Harbor guidelines take place, at which point continued costs will become the responsibility of the student-athlete.

Available Resources

 Dr. Dawn MatternTeam Physician (701) 857-5500
 Darren ArmstrongSports Medicine Managerdarren.armstrong@trinityhealth.org 
 Nicole LoveHead Athletic Trainerathletic.training@minotstateu.edu(701) 857-3274